This window can also be called from here.

 

Every payslip contains a section showing how the nett pay is calculated. For example:

 

Total wages due:                  13260.00

Bonus:                                   1000.00

Medical:                                 -556.00

SITE:                                     -300.00     

PAYE:                                   -2081.88

 

The system knows how to calculate total wages due, SITE, PAYE and UIF, but has no idea what Bonus and Medical are and cannot put them on to a payslip of its own accord. These names and others must be created by you and stored somewhere so that you can add them to a payslip together with their correct amounts when needed. In addition, the system has to be told what to do with the amounts. Is Bonus a payment or a deduction? Must tax be calculated on it? UIF?

 

The form you will see by following the link below allows you to enter all the necessary information into the system, and an example of the result is shown above. Once the list has been created, you can select any item name from it and add that name and the correct amount to the employee's latest payslip when required. If the item was defined as recurrent it will thereafter appear automatically on every payslip for that employee without further intervention on your part. Non-recurrent items will vanish from later payslips after their first appearance. It is important to understand this difference otherwise unexpected problems could arise (see note below). If you need to prevent a recurrent item from being shown again on a particular employee's payslips, delete it from the first payslip on which it should not appear (this must also be the latest payslip) and Save the payslip. Adding and deleting payslip items is referred to here in the sections titled "Additional payments/deductions", "Insert" and "Delete".

 

Note: You might regularly pay a bonus to a certain employee for work well done. Creating an item called Bonus and defining it as recurrent will work well because you only need to manually add it to the employee's payslip once. At the end of the year you pay all your employees an annual bonus and decide to use Bonus for this purpose. This seems to achieve the desired result, but when the next batch of payslips is printed Bonus appears on every one again because it is recurrent. After you have deleted it from the payslips you attempt to prevent a similar happening by changing its definition to non-recurrent, but now find that you have to manually add it to every payslip for the special employee. To deal with this and similar cases, use two different names e.g. Bonus and Annual bonus and define one item as recurrent and the other as non-recurrent.