Add a new employee

Enter the employee number here. It can be alphabetic, numeric or a combination of the two. If you prefer to use numeric values only, prefix them with leading zeroes (e.g. 0010 or 0300) to ensure a meaningful sorting order on printouts and onscreen lists.

 

The initial letters of the employee's forenames e.g. PJ in the case of PJ Thompson.

 

Type the employee's surname here. The system requires the combination of surname and initials to be unique. If you have two J Smiths in your employ, you can ensure uniqueness by adding nicknames after their surnames e.g. Smith (Johnno), Smith (Jake).

 

This name will be displayed on standalone clocks with display units. If the field is left blank, the clocks will show the employee's first initial and surname. You can use a nickname here if desired, as this name is not used anywhere else.

 

Enter the employee's forenames e.g. Peter Lionel.

 

The employee's ID number or passport number. Note that the system can check South African ID numbers for validity if requested to do so. Click here to see where this test can be activated.

 

This is used to determine tax liability, which is different for people under 65 and those who are 65 or older. The date should be entered as DDMMYYYY.

 

The date of the employee's first day at work. Enter the date as DDMMYYYY.

 

Job title, e.g. "General worker" or "Tractor driver" or "Foreman".

 

Select the employee's time programme.

 

Select the employee group to which this person will be assigned.

 

Select the wage frequency for this employee. This is for use on payslips and UI-19 forms.

 

???Enter the employee's gross pay for the "Wage frequency" you have selected (i.e. his/her gross pay per hour, per week, per month etc). This is for use on payslips. Although you can leave this field blank, you are advised not to do so as it might cause problems later on. ???

 

Displays a calendar from which you can select a date.

 

Indicate whether this is a permanent or temporary appointment.

 

Indicates whether the employee will be paid according to hours clocked or piece-work completed or by means of a fixed salary.

 

Select the language the employee prefers for use on payslips and correspondence.

 

If you have set up a multi-company system, click here to select the company for which the employee will be working. If you have only one company, this entry field will not appear.

 

Save the values currently displayed.

 

Close the window without saving anything.

 

This is a help area with context-sensitive messages to assist you in completing the form.